Accounts Payable Administrator - Grand Rapids MI

Grand Rapids, MI

Full Time

Administrative

Entry Level

Applied Innovation is seeking a self-directed, detail-oriented individual to support the day-to-day operations of our Finance Department as an Accounts Payable Administrator. This role is responsible for ensuring accurate and timely processing of accounts payable transactions while maintaining strong vendor relationships and supporting general ledger reconciliation activities. This is a full-time, onsite position, Monday through Friday from 8:00 a.m. to 5:00 p.m., located at 5555 Glenwood Hills Pkwy SE, Grand Rapids, MI 49512.

Essential Duties and Responsibilities:

Ensure invoices are accurately coded and approved prior to payment.
Monitor vendor payment terms to maximize available discounts.
Track and reconcile vendor credits owed to Applied Innovation.
Research and resolve invoice discrepancies and payment issues.
Reconcile monthly vendor statements.
Perform reconciliation of various general ledger accounts.
Correspond with vendors and respond to inquiries in a timely and professional manner.
Scan, index, and maintain accounts payable documentation in accordance with record retention standards.
Support other finance and administrative tasks as needed.
Understanding and alignment with the organization’s core values.
Other duties as assigned

Minimum Qualifications:
To perform this position successfully, an individual must be able to perform each job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

High School diploma or equivalent required.
Strong attention to detail and accuracy.
Ability to manage multiple tasks and meet deadlines.
Ability to work independently while also collaborating effectively within a team.

Education/License/Experience:

Associate’s degree in accounting, finance, or a related field preferred.
Prior experience in accounts payable or general accounting functions preferred.
Experience with accounting software (e.g., E-Auto) preferred.
Proficiency in Microsoft Office, particularly Excel.

Applied Innovation offers a full benefit program that includes medical, dental, vision, life, short-term disability, 401(k), paid vacation, paid holidays, and an onsite company gym.

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Accounts Payable Administrator - Grand Rapids MI

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